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Village of Glendale Heights
Real Estate Transfer Program
Inspections
All properties sold in the Village of Glendale Heights, must be inspected for compliance with the Adopted Building Codes. In order to schedule an inspection, the seller must submit a Real Estate Transfer Certificate of Compliance application to the Community Development Department, along with the applicable fee and a plat of survey which is less than one year old. The application must be submitted a minimum of 21 days prior to the closing. An expedited inspection may be scheduled, if requested less than 21 days prior to closing, if there is availability and an expedited fee is paid.

An inspection will be conducted and any code violations will be identified. The seller has an option of bringing the property into compliance and scheduling a re-inspection or the buyer may sign a guarantee of compliance and posting an escrow to cover the cost of making the corrections. When the corrections are completed and inspected, the escrow will be refunded.

Transfer Stamps
Once your inspection has been completed by the Community Development Department, you may receive your Real Estate Transfer Stamp from our Administrative Services Department. Payment must be in the form of cash, certified check, cashier check, credit card (Visa, Mastercard or Discover only), Illinois Attorney check or a title company check. Checks must be made out to the Village of Glendale Heights. Personal checks will NOT be accepted for the final payment of the water bill or transfer stamp.
  1. The Village of Glendale Heights Real Estate Transfer Stamp Declaration form must be filled out completely, signed by at least one of the sellers or grantors, purchasers, or grantees or by their attorneys or agents representing them. This form must be presented at the time of purchase of the Real Estate Transfer Stamp, as required by the Glendale Heights Real Estate Transfer Tax Ordinance. The DuPage County Clerk's Office is particular about where the stamp is placed on the deed. We advise clients not to affix stamp until recording at the DuPage County Clerk's Office.

  2. The full actual amount of consideration of the transaction is the amount upon which the tax is to be computed. This amount should be stated on the form. The amount of the stamp is based upon the actual selling price of the property. The cost of the transfer stamp is $3.00 per $1,000.00 of selling price. Any odd selling price should be rounded up to next $1,000.00.
OTHER REQUIREMENTS:
  1. A copy of the deed, assignment or other instrument of conveyance or transfer involved in the transaction which is subject to the transfer tax herein imposed and the names of the grantor and grantee, and a legal description of the property, address and the PIN (Property Parcel ID Number).

  2. A copy of the State of Illinois Real Estate Transfer Declaration (PTAX-203) form.

  3. A final water reading must be done before the stamp can be issued. Please read the inside water meter no sooner than two days before closing. Call the reading in to the Water Billing division, at 630.260.6010. You will need to give the forwarding address of the seller and the name of the buyer. Water Billing will call you back to give you the final amount due. All water and sewer bills or any other debts due and owed to the Village must be paid before stamp can be issued.

  4. All debts and liens on the property must also be satisfied. If you are a registered property owner, please submit a Request for Public Records (FOIA) to obtain information on any outstanding debts on the property.

  5. These papers can be faxed to the Administrative Services department at 630.260.9548.
NOTE: If the seller of the property purchases another property within the limits of the Village of Glendale Heights, they have 1 year to apply for a refund of the transfer tax paid. You will need to show a copy of the new deed, the old deed, a receipt of the stamp purchased, and proof of residence showing you are living in the new property. Seniors age 62+ have exempt status with proper proof of age. Exemption Stamps have a $25 processing fee.

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