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Village of Glendale Heights
Director: Bill Poling
Direct: 630.909.5342
Fax: 630.260.9548
Mission Statement
The Finance department is charged with these primary responsibilities:
  • Maintaining the financial records of the Village.
  • Collecting all revenues due the Village.
  • Assuring all debts are promptly satisfied.
  • Providing for the safeguarding of assets.
  • Providing financial information and support to all Village departments.
  • Submitting monthly financial status reports to the Village Administrator and Village Board of Trustees.
  • Providing estimate information for purposes of compiling budgets.
To carry out these duties, the department is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Village are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles.

The department is instrumental in the compilation of the Village's annual budget.  The budget establishes management's fiscal plan for the year and is the control tool employed and referenced throughout the year by Village staff. The services, programs, revenues and expenses contained in the budget reflect the methods and use of resources through which staff intends to accomplish the goals and objectives of the President and Board of Trustees.

A summary of the Village's budget for FY 2017/2018 is shown below:

Activities General Fund Special Revenue Capital Debt Service Enterprise Pension
Revenues $23,527,958 $12,091,935 $30,500 $2,495,660 $13,627,577 $3,076,438
Transfers In $932,700 $245,452 $1,218,863 $2,582,195 $-0- $-0-
Total Resources $24,460,658 $12,337,387 $1,249,363 $5,077,855 $13,627,577 $3,076,438
Expenditures $22,732,762 $12,861,454 $1,284,127 $5,077,354 $12,898,407 $1,974,003
Transfers Out $2,226,328 $1,905,598 $-0- $-0- $707,649 $-0-
Total Use of Resources $24,959,090 $14,925,052 $1,284,127 $5,077,354 $13,606,056 $1,974,003

Village fiscal operations are independently audited every year. An audit is required by local regulation, State law, and debt issuance compliance. The audit process generally begins 60-90 days after the end of the fiscal year, and takes several months to complete. Auditors issue a Comprehensive report of fiscal operations. Local governmental officials may then use this information to supplement other methods of monitoring financial condition, such as for cash flow analysis and forecasting of revenues and expenditures.

Awards & Recognition
For the fourth year in a row, the Village was honored by the GFOA's Distinguished Budget Presentation Award program. In order to qualify for this program, the Village must prepare a reader friendly document that contains information on the Village's profile, budget strategies and policies, as well as goals and objectives.

The GFOA Award Program was established to encourage government agencies to develop reader-friendly budget documents to their constituents. The Villlage's budget document includes:
  • Village profile and budget process.
  • Department goals and objectives.
  • Revenue and expenditure trend information.
On February 28, 2017, the Village was notified that its Comprehensive Annual Financial report qualified for a Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association (GFOA). This Certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. This is the 34th consecutive year in which the Village has received this award.

The GFOA is a nonprofit professional association serving approximately 17,500 government finance professionals with offices in Chicago, IL, and Washington, D.C.