If you are considering selling or transferring the ownership of your property, you need to follow the steps below in order to obtain a Real Estate Transfer Stamp.
Beginning in the Community Development Department, you will need to:
- Apply for and submit a Real Estate Transfer Application for Certificate of Inspection
no less than 21 days prior to closing, unless the property is exempt (see checklist for more information).
- Submit an application fee (based on property type).
- Single Family Residential Property $100.
- Multi-family Building - up to 6 units $200; $10 for each unit over 6 units.
- Commercial/Industrial Property; $300 for up to 10,000 square feet, $500 for 10,001 to 30,000 square feet; $600 for 30,001 to 50,000 square feet; $700 over 50,000
square feet.
*Expedited Requests - Contact Community Development at 630.260.6030 for additional fees related to any expedited requests and consultant inspection.
- Schedule property inspections. When the inspection is conducted, you will be provided with a report of any items that need to be corrected. You may make the corrections
and have a re-inspection, or the purchaser may sign a Guarantee of Compliance and post an escrow to guarantee that the work will be completed within 30 days.
- Submit a plat of survey that is less than one-year old. Community Development can be contacted with inquiries on the application and inspection process
at 630.260.6030. Email inquiries can be sent to retransfer@glendaleheights.org.
- Pay any outstanding debt/amounts owed to the Village (i.e., unpaid invoices related to building, code, lien filing fees, parking ticket fees, and applicable rental fees).
To verify record, you may submit an online FOIA public record request, or request the record in
person at the public counter of the Finance Office, provided that you can be identified as the owner of the property/seller or agent acting on behalf of the seller.
Once the inspection passes or the Guarantee of Compliance is signed and escrow posted, you may obtain a Transfer Stamp by finishing these steps at the Finance Department. You
will need to:
- Obtain and pay the final water bill along with any outstanding debt owed to the Village.
- Submit the Real Estate Stamp Transfer Declaration.
- Submit a copy of the deed.
- Submit a State of Illinois Real Estate Transfer Declaration
(PTAX-203) form.
- Pay for the transfer stamp. The tax is $3.00 for every $1,000 of value or fraction thereof.
The following checklist can be downloaded and printed to assist you by providing
additional information on each step in the requirements obtaining a Real Estate Transfer Stamp. If at any time during the process you have questions and require additional
clarifications or assistance, please contact the Finance Department at 630.260.6000.
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